10 Free Productivity Tools for Freelancers

Freelancers and remote workers need smart tools to stay organized without breaking the bank. Luckily, many next-generation apps offer free plans packed with features. Below are 10 free productivity tools for freelancers (focusing on project management and productivity) that you can start using today.

Asana

Asana is a web-based project-management platform that helps individuals and teams plan and track workasana.comasana.com. Its intuitive interface lets you create tasks and projects, assign due dates, and comment on work.

• Key features: Unlimited tasks, projects, and messages; file storage (100 MB per file)asana.com; multiple project views (list, board/Kanban, and calendar)asana.com; basic search filters and status updates; iOS/Android apps and 100+ integrations.
• Why freelancers love it: Asana keeps all client projects in one place, with clear deadlines and task assignments. Even on the free plan you can manage up to 10 collaboratorsasana.com, making it ideal for solo entrepreneurs juggling several gigs. Its flexible views help you organize work the way you like, and it integrates with email, Slack, calendars, and more.
• Official website: asana.com

Trello

Trello is a visual task-management tool based on Kanban boardssupport.atlassian.com. It lets you organize work as cards in customizable lists and boards, which is great for workflows like “To Do/Doing/Done.” Trello’s drag-and-drop interface is easy to learn and fun to use.

• Key features: Free plan allows up to 10 boards and 10 collaborators per workspace, with unlimited cards and listssupport.atlassian.com. You get unlimited Power-Ups (add-ons for calendars, integrations, etc.), custom backgrounds/stickers, and 250 automation (Butler) runs per month.
• Why freelancers love it: Trello’s simplicity makes it a go-to for managing client projects and to-do lists. You can create a board for each client or project and move cards through stages. Even on the free tier, you can integrate tools like Google Drive or Slack via Power-Ups, so you get a full project workflow at no costsupport.atlassian.com.
• Official website: trello.com

ClickUp

ClickUp is an all-in-one productivity platform that combines tasks, docs, chat, whiteboards, and moreen.wikipedia.org. It’s designed to replace several apps at once. The free forever plan is generous and includes most core features.

• Key features: Unlimited tasks and unlimited free usersclickup.com; 100 MB storage on free plan; task views (List, Kanban, Calendar, Gantt, etc.); built-in Collaborative Docs and Whiteboardsclickup.com; real-time Chat, comments, and 1 Form (with unlimited submissions). Security features like two-factor authentication are includedclickup.com.
• Why freelancers love it: ClickUp keeps everything in a single workspace, so your notes, task lists, and project plans are in one placeen.wikipedia.org. The free plan’s unlimited tasks and users mean you can manage multiple client projects and even invite clients as guests. Templates for freelancers (proposals, invoices, etc.) and rich integrations make it a powerful free solution.
• Official website: clickup.com

Notion

Notion is an all-in-one workspace for notes, documents, wikis, and project tasksen.wikipedia.org. Think of it as a flexible digital notebook and database. It supports Markdown editing, kanban boards, tables, and more in a single interface.

• Key features: For personal use, Notion’s Free plan gives unlimited pages and blocksnotion.com. You get rich media embeds, kanban boards, tables/databases, templates, and wikis. Other features include page comments, version history (7 days on free plan), and integrations via Zapier. Free users can also upload files (up to 5 MB each)notion.com.
• Why freelancers love it: Notion can serve as your central hub for everything – meeting notes, project trackers, client databases, and more. Its unlimited pages mean you can build custom workflows (even use free freelance templates). You can easily link tasks with notes or documents. For solo professionals, Notion’s personal plan essentially provides a private wiki and organizer at no chargeen.wikipedia.orgnotion.com.
• Official website: notion.com

Todoist

Todoist is a straightforward yet powerful to-do list and task managerupwork.com. It helps you keep track of tasks, set deadlines, and prioritize work using color-coded labels and filters. The interface is clean and works on all devices.

• Key features: The free plan supports up to 5 active projects (lists) with unlimited tasksupwork.com. You can use natural language to quickly add due dates or reminders. Labels and filters let you view tasks across projects, and you can attach files (up to 5 MB) and comment on tasksupwork.com. Basic productivity features like recurring tasks and email-to-task are included.
• Why freelancers love it: Todoist brings structure without complexity. You can create a separate project/list for each client or service, set priorities, and tick off tasks on the go. Its cross-platform sync means your task list is always with you. For one-person teams, the focused feature set keeps you organized without any costupwork.com.
• Official website: todoist.com

Toggl Track

Toggl Track is a simple, widely-used time-tracking app built for freelancers and small teamsupwork.com. It lets you record how much time you spend on tasks with one click and analyze your productivity.

• Key features: One-click timer and manual time entry; idle detection; cross-platform sync (web, desktop, mobile)upwork.com. The free plan includes project and client labels, time targets for accountability, and reminder notificationsupwork.com. You can also export time reports.
• Why freelancers love it: Billing by the hour is easy with Toggl. Just start the timer when you work and later generate simple reports for invoicing. Even offline work is captured (it syncs when you go online). Toggl’s interface is clean and gamified, helping you stay consistent with time trackingupwork.com. Plus, its integrations allow you to start tracking directly from tools like Asana or Trello.
• Official website: toggl.com/track

Clockify

Clockify is a completely free time-tracking and timesheet app. It offers unlimited everything on its free tierclockify.meclockify.me, which is rare.

• Key features: Unlimited time tracking; unlimited users, projects, clients, and tags on the Free planclockify.meclockify.me. It provides timers, manual time entry, and weekly timesheet views. You also get basic reports and can export data. Integrations with calendars, project tools, and billing apps are available.
• Why freelancers love it: Since Clockify’s free plan has no caps, you can track every minute across any number of freelance projects or clients without paying. It’s great for teams too – you can invite anyone to track time. The simple dashboard helps you see where your work hours go, making it easy to measure productivity and create invoices.
• Official website: clockify.me

Calendly

Calendly is an online scheduling tool that simplifies meeting setup. Instead of email tag, you share a Calendly link and invitees pick a time. It’s especially handy for freelancers coordinating with clients.

• Key features: The free plan allows 1 event type (for example, a 30-minute meeting) and connects one calendar (Google, Outlook, etc.)calendly.com. You can customize your availability and share a personalized booking page. Video conferencing links (Zoom, Teams, etc.) can be added automatically. You also get mobile apps and browser extensions.
• Why freelancers love it: Calendly eliminates back-and-forth emails. Just set your availability and let clients book slots directly. Even with one event type, most solo pros can handle different meetings by adjusting the duration or having a generic booking page. It syncs with your existing calendar so you never get double-booked.
• Official website: calendly.com

Miro

Miro is an online visual collaboration platform (an “infinite canvas” whiteboard) for brainstorming, diagramming, and planning. It’s perfect for mind mapping or sketching out ideas remotely.

• Key features: On the Free plan you get unlimited team members and unlimited boardsmiro.com, but only 3 boards can be active/editable at a time. You also get access to all pre-built templates (flowcharts, mind maps, retrospectives) and can integrate with Slack, Google Drive, and othersmiro.com. Basic widgets like sticky notes, shapes, and connectors let you build diagrams.
• Why freelancers love it: Miro turns solo work into a creative process. For example, you can sketch a project timeline, share a board with a client for feedback, or use templates to map out social media plans. The free tier is generous for an individual: 3 active boards is often enough to cover different projects, and you’re not limited on collaborators.
• Official website: miro.com

Freedcamp

Freedcamp is a project-management suite offering a robust free plan for unlimited projects. It’s great for managing many small projects or clients in one place.

• Key features: The Free plan includes unlimited projects, tasks, storage, and usersfreedcamp.com. Core apps included are Calendar (overview of due tasks), Time tracking, Milestones (tracking deadlines), Discussions (team comments), Files, and Tasksfreedcamp.com. You can invite clients or team members at no extra cost and organize work with tags and priorities.
• Why freelancers love it: With no seat or project limits, Freedcamp lets you create separate workspaces for each client or gig. You get built-in tools like task lists, calendar scheduling, and a shared wiki/discussion area for each project. This means freelancers can manage all clients’ work in one account without payingfreedcamp.com. It’s a true “free forever” solution for comprehensive project management.
• Official website: freedcamp.com

Each of these free productivity tools for freelancers offers a solid set of features on its free tier. Try a few to see which fits your workflow best, and start organizing your freelance projects more efficiently!